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Matchi Privacy Statement

Last Updated 20 December 2018

MATCHI is dedicated to protecting the confidentiality and privacy of information entrusted to it. As part of this fundamental obligation, MATCHI is committed to the appropriate protection and use of personal information (sometimes referred to as “personal data”, "personally identifiable information" or "PII") that Matchi collects. Our intent is to collect only the personal information that is provided voluntarily so that we can offer information and/or services to those individuals or offer information about business / ‘match-making’ opportunities. Please review this privacy statement ("Privacy Statement") to learn more about how we collect, use, share and protect the personal information that we obtain.

1. Collection and use of personal information
1.1 Automatic collection of personal information
1.1.1 IP addresses
1.1.2 Cookies
1.1.3 Google Analytics
1.1.4 Web beacons
1.1.5 Location-based tools
1.2 Social media widgets and applications
1.3 Children
2. Sharing and transfer of PERSONAL INFORMATION
3. Choices
4. Access
5. Data security and integrity
6. Changes to this statement
7. Policy questions and enforcement

1. Collection and use of personal information


1.1 What information we collect

Matich will obtain personal information about you if you choose to provide it — for example: through a request to be added to a contact mailbox, to register for certain services, or as an employee.

When you register or submit personal information to MATCHI we will use this information in the manner outlined in this privacy statement. For example, if you register to a MATCHI web site and provide information about your preferences we will use this information to personalize your user experience. Where you register or login using a third party single user sign-in we may also recognize you as the same user across any different devices you use and personalise your user experience across other MATCHI sites you visit.

If you choose to register or login to a MATCHI web site using a third party single sign-in service (e.g., LinkedIn, Google, or Twitter) that authenticates your identity and connects your social media login information with MATCHI, we will collect any information or content needed for the registration or log-in that you have permitted the social media provider to share with us, such as your name and email address. Other information we collect will depend on your calibration of the privacy settings offered by your social media provider, please review the relevant privacy statement or policy of such third party single sign-on service for more information.

The purposes for which Matchi uses personal information includes, but is not limited to:

In some cases where you have registered for certain services, we will store your email address temporarily until we receive confirmation of the information you provided via an email (i.e. where we send an email to the email address provided as part of your registration to confirm a subscription request).

Your personal information is not used for other purposes, unless we obtain your permission, or unless otherwise required or permitted by law or professional standards.

1.2 The legal grounds we have to use your personal information

MATCHI collects only the personal information necessary to fulfil the functions and activities to which you have subscribed and where we have legal grounds to do so. When we process your personal information, we will rely on one of the following processing conditions:
Performance of a contract: this is when the processing of your personal information is necessary in order to perform our obligations under a contract;
Legal obligation: this is when we are required to process your personal information in order to comply with a legal obligation, such as keeping records for tax purposes or providing information to a public body or law enforcement agency;
Legitimate interests: we will process information about you where it is in our legitimate interest in running a lawful business to do so in order to further that business, so long as it doesn’t outweigh your interests; or
Your consent: in some cases, we will ask you for specific permission to process some of your personal information, and we will only process your personal information in this way if you agree to us doing so. You may withdraw your consent at any time by contacting MATCHI at [email protected]

Examples of the ‘legitimate interests’ referred to above are:
• To offer information and/or services to individuals who visit our website or offer information about employment opportunities.
• To prevent fraud or criminal activity and to safeguard our IT systems.
• To customize individual’s online experience and improve the performance usability and effectiveness of MATCHI's online presence.
• To conduct, and to analyse, our marketing activities.
• To meet our corporate and social responsibility obligations.

1.3 Automatic collection of personal information

In some instances, MATCHI and its service providers use cookies, web beacons and other technologies to automatically collect certain types of information when you visit a Matchi website, as well as through emails that we may exchange. The collection of this information allows us to customize your online experience, improve the performance, usability and effectiveness of MATCHI's online presence, and to measure the effectiveness of our marketing activities.

1.3.1 IP addresses

An IP address is a number assigned to your computer whenever you access the internet. It allows computers and servers to recognise and communicate with one another. IP addresses from which visitors appear to originate will be recorded for IT security and system diagnostic purposes. This information will also typically be used in aggregate form to conduct web site trend and performance analysis.

1.3.2 Cookies

Cookies will typically be placed on your computer or internet-enabled device whenever you visit us online. This allows the Matchi web site to remember your computer or device and serves a number of purposes.
On some of our web sites, a notification banner will appear requiring your consent to collect cookies. If you do not provide consent, your computer or internet-enabled device will not be tracked for marketing-related activities. A secondary type of cookie referred to as "user-input" cookies may still be required for necessary functionality. Such cookies will not be blocked through the use of this notification banner. Your selection will be saved in a cookie and is valid for a period of 90 days. If you wish to revoke your selection, you may do so by clearing your browser's cookies.

Although most browsers automatically accept cookies, you can choose whether or not to accept cookies via your browser's settings (often found in your browser's Tools or Preferences menu). You may also delete cookies from your device at any time. However, please be aware that if you do not accept cookies, you may not be able to fully experience some of our web sites' features.
Further information about managing cookies can be found in your browser's help file or through sites such as
Below is a list of the types of cookies used on our web sites:



Type & Expiry

Performance (i.e., User's Browser)

Our web sites are built using common internet platforms. These have built-in cookies which help compatibility issues (e.g., to identify your browser type) and improve performance (e.g., quicker loading of content).


Deleted upon closing the browser

Security Cookies

If you register for access to a restricted area, our cookies ensure that your device is logged for the duration of your visit. You will need your username and password to access the restricted areas.


Deleted upon closing the browser

Site Preferences

Our cookies may also remember your site preferences (e.g., language) or seek to enhance your experience (e.g., by personalizing a greeting or content). This will apply to areas where you have registered specifically for access or create an account.


Deleted upon closing the browser


We use several third party analytics tools to help us understand how site visitors use our web site. This allows us to improve the quality and content on for our visitors. The aggregated statistical data cover items such as total visits or page views, and referrers to our web sites. For further details on our use of Google Analytics, see below.

Persistent, but will delete automatically after two years if you no longer visit

Social sharing

We use third party social media widgets or buttons to provide you with additional functionality to share content from our web pages to social media websites and email. Use of these widgets or buttons may place a cookie on your device to make their service easier to use, ensure your interaction is displayed on our webpages (e.g. the social share count cache is updated) and log information about your activities across the Internet and on our web sites. We encourage you to review each provider's privacy information before using any such service. For further details on our use of social media widgets and applications see below.

Persistent, but will be deleted automatically after two years if you no longer visit

Other third party tools and widgets will be used on our individual web pages from time to time to provide additional functionality. Use of these tools or widgets will typically place a cookie on your device to make their service easier to use, and ensure your interaction is displayed on our webpages properly. Cookies by themselves do not tell us your email address or otherwise identify you personally. In our analytical reports, we will obtain other identifiers including IP addresses, but this is for the purpose of identifying the number of unique visitors to our web sites and geographic origin of visitor trends, and not to identify individual visitors.

1.3.3 Google Analytics

MATCHI uses Google Analytics. More information about how Google Analytics is used by MATCHI can be found here: To provide website visitors with more choice on how their data is collected by Google Analytics, Google have developed the Google Analytics Opt-out Browser Add-on. The add-on communicates with the Google Analytics JavaScript (ga.js) to indicate that information about the website visit should not be sent to Google Analytics. The Google Analytics Opt-out Browser Add-on does not prevent information from being sent to the website itself or to other web analytics services.

1.3.4 Web beacons

A web beacon is a small image file on a web page that can be used to collect certain information from your computer, such as an IP address, the time the content was viewed, a browser type, and the existence of cookies previously set by the same server. MATCHI only uses web beacons in accordance with applicable laws.
MATCHI or its service providers will use web beacons to track the effectiveness of third party web sites that provide us with recruiting or marketing services or to gather aggregate visitor statistics and manage cookies.
You have the option to render some web beacons unusable by rejecting their associated cookies. The web beacon may still record an anonymous visit from your IP address but cookie information will not be recorded.
In some of our newsletters and other communications, we will monitor recipient actions such as email open rates through embedded links within the messages. We collect this information to gauge user interest and to enhance future user experiences

1.3.5 Location-based tools

MATCHI will collect and use the geographical location of your computer or mobile device. This location data is collected for the purpose of providing you with information regarding services which we believe may be of interest to you based on your geographic location, and to improve our location-based products and services.

1.4 Social media widgets and applications

MATCHI web sites will typically include functionality to enable sharing via third party social media applications, such as the Facebook Like button and Twitter widget. These social media applications will collect and use information regarding your use of MATCHI web sites (see details on 'Social Sharing' cookies above). Any personal information that you provide via such social media applications will often be collected and used by other members of that social media application and such interactions are governed by the privacy policies of the companies that provide the application. We do not have control over, or responsibility for, those companies or their use of your information.
In addition, MATCHI web sites may host blogs, forums, crowd-sourcing and other applications or services (collectively "social media features"). The purpose of social media features is to facilitate the sharing of knowledge and content. Any personal information that you provide on any MATCHI social media feature will typically be shared with other users of that social media feature (unless otherwise stated at the point of collection), over whom we often have limited or no control.

1.5 Children

MATCHI understands the importance of protecting children's privacy, especially in an online environment. In particular, our sites are not intentionally designed for or directed at children under the age of 13. It is our policy never to knowingly collect or maintain information about anyone under the age of 13, except as part of an engagement to provide professional services.

2. Sharing and transfer of personal information

We share information about you with other MATCHI affiliated companies to the extent required to provide Matchi’s core services and where required to meet our legal and regulatory obligations around the world. Parts of the MATCHI network are used to provide services to us and you, for example hosting and supporting IT applications, provision of certain forms of insurance for member firms and its clients, performing client conflicts checks and Anti-Money Laundering checks, assisting with client engagement services and otherwise as required in order to continue to run MATCHI’s business. Where we share your information with our affiliates, we will take reasonable steps to ensure that such affiliates have appropriate privacy measures in place.

2.1 Transfers to third parties

We do not share personal information with third parties, except as necessary for our legitimate professional and business needs to carry out your requests, and/or as required or permitted by law or professional standards. In addition, MATCHI may transfer certain personal information to overseas companies working with us, or on our behalf, for the purposes described in this Privacy Statement. MATCHI will also typically store personal information in territories outside of the EEA. In all cases, your personal information will continue to be protected by means of contracts we have in place, containing standard data protection clauses which are in a form approved by the European Commission.
MATCHI will not transfer the personal information you provide to any third parties for their own direct marketing use.

3. Choices

You are not required to submit any personal information to MATCHI, but we may request that you provide certain personal information if you request to receive additional information about Matchi services and/or events. MATCHI may from time to time ask for your permission for certain uses of your personal information (beyond that already consented to), to which you can agree to or decline.

If you opt-in for particular services or communications, such as an e-newsletter, you will be able to unsubscribe at any time by following the instructions included in each communication. If you decide to unsubscribe from a service or communication, we will try to remove your information promptly, although we may require additional information before we can process your request.
As described in "Cookies" above, if you wish to prevent cookies from tracking you as you navigate our sites, you can reset your browser to refuse all cookies or to indicate when a cookie is being sent. Note, however, that some portions of our sites may not work properly if you elect to refuse cookies.

4. Your rights

If MATCHI processes personal information about you, you have the following rights: • Access and correction: you have the right to access to that data. This is sometimes called a ‘Subject Access Request’. If we agree that we are obliged to provide personal information to you, we will provide it to you free of charge. If the information we hold about you is incorrect, you are entitled to ask us to correct any inaccuracies in the personal information and we will take reasonable steps to correct any inaccuracies.

Object to processing: you have the right to object to us processing your personal information if we are not entitled to use it anymore and we will comply with such objection, except where a legitimate reason or legal obligation compels us to perform that processing.

Other Rights: you may seek to have your information deleted, have its processing restricted in certain circumstances and/or to obtain copies of information we hold about you in electronic form.

You can make a request or exercise these rights by contacting MATCHI at [email protected] and we will make all reasonable and practical efforts to comply with your request, so long as it is consistent with applicable law and professional standards.

Before engaging with you about personal information we hold, we may ask for proof of identity and sufficient information about your interactions with us so that we can locate your personal information.

5. Data security and integrity

MATCHI has reasonable security policies and procedures in place to protect personal information from unauthorized loss, misuse, alteration, or destruction. Despite MATCHI's best efforts, however, security cannot be absolutely guaranteed against all threats. To the best of our ability, access to your personal information is limited to those who have a need to know. Those individuals who have access to the data are required to maintain the confidentiality of such information.
We also make reasonable efforts to retain personal information only -
i) for so long as the information is necessary to comply with an individual's request,
ii) as necessary to comply with legal, regulatory, internal business or policy requirements, or
iii) until that person asks that the information be deleted. The period for which data is retained will depend on the specific nature and circumstances under which the information was collected. This information will be retained according to KPMG's policy

6. Changes to this statement

MATCHI may modify this Privacy Statement from time to time to reflect our current privacy practices. When we make changes to this statement, we will revise the "updated" date at the top of this page. Any changes to the processing of personal data as described in this Privacy Statement affecting you will be communicated to you through an appropriate channel, depending on how we normally communicate with you.

7. Policy questions and enforcement

MATCHI is committed to protecting the online privacy of your personal information. If you have questions or comments about our administration of your personal information, please contact us at [email protected] You may also use this address to communicate any concerns you may have regarding compliance with our Privacy Statement. We will acknowledge your email within fourteen [14] days and seek to resolve your concern within one month of receipt. Where the concern is complex or we have a large volume of concerns, we will notify you that the concern will take longer than one month to resolve, and we will seek to resolve your concern within three months of the concern being first raised. We may accept your concern (and in that case implement one of the measures set out in the ‘Your Rights’ section above), or we may reject your concern on legitimate grounds.